Add Microsoft Teams Link to a Canvas Course (Instructors)

If you are an instructor at CSU Pueblo, are no longer using Zoom for your courses, and need to utilize Teams as an alternative video conferencing platform; this article walks users through how to add a Microsoft Teams meeting link into a Canvas course.

Prerequisites

Be an instructor in CSU Pueblo's Canvas instance with access to a live course with student enrollments.
To add a Teams meeting link to a course, users must first have created a one-time or recurring meeting with a Teams link. This support article provides instructions on creating a Teams meeting link.
Users must also be logged into Canvas with the Canvas course that needs to be updated open to be able to follow these instructions.

Add Microsoft Teams Link to a Canvas Course

After creating the Teams meeting link, it's time to post it in your Canvas course. The link can be added to various areas of your course (the Canvas course homepage, a Canvas announcement, linked into your Welcome to the Course module).

These instructions demonstrate how to create a new page in the Welcome to the Course module, and how to add the meeting link to the page.

Create a Web Link and Add the Teams Meeting Link

From the Welcome to the Course module in the Modules tab in the Canvas course:

Click the + button in the module header.
In the Add Item to Welcome to the Course that appears, select Page from the Add drop-down menu.
In the list of pages that appears, select the [ Create Page ] option to create a new page.
In Page Name, enter a name for the new page that makes sense for your course, such as Virtual Class Meeting Link.
Click Add Item.

Screenshot 1: Click the + button in the module header

A screenshot of the modules tab in a Canvas course with a blue arrow pointing to the plus sign option for adding items to a module.

Screenshot 2: Select Page -> [ Create Page ] -> Enter Page Name, then click Add Item

A screenshot of the Add Item to a Module in a Canvas course with numbers pointing out the key areas of information to enter into the text fields.

This will create a new unpublished page within the module you selected. For students to see the page, don't forget to publish it. You can also move the item around within the module so that it appears in the order you want.

Add the Teams Meeting Link to a Page

Now that the page has been created, it's time to add the meeting link you created in Microsoft Teams or your Outlook calendar to the page.

Click the page title in the module to open the page.
Click the Edit button at the top of the page to open the Rich Content Editor (RCE).
Click into the RCE (the large textbox)
Place your cursor in the location where you want to insert your meeting link.
In the RCE toolbar, click the Insert menu button (then Link -> then External Link) or click the Insert Link icon in the toolbar.
In the Insert Link box that appears, add the descriptive link Text that students will see on the Canvas page. Be sure to label this something that student will understand.
In the Link box, paste the shareable link to the meeting you created in Teams or your Outlook calendar.
Click the Done button to finish inserting the link into the Rich Content Editor.
Add any additional text to the box that might be needed for your students to clarify when and how often they need to use the meeting link.
When finished adding and editing content in the RCE, click the Save button in the bottom right to save your page.

Screenshot 3: Click the Edit option after opening the Page to open the RCE

A screenshot of a newly created page in a Canvas course with a number pointing out the Edit option for pages.

Screenshot 4: In the toolbar, click Insert -> Link -> External Link, or click the link icon and select External Link

A screenshot of the RCE and toolbar for editing a Page in a Canvas course.

Screenshot 5: In the Insert Link box, enter the Text that students will see in the Page and copy and paste the previously created Teams Meeting link into the Link field

A screenshot of the Insert Link dialog box in a Canvas course with an example of Text and a copied Teams Link entered in the fields.

Screenshot 6: After adding and saving the Text and Link, add other content to the RCE like instructions for students to use the link.

A screenshot of the RCE in a Page in Canvas with an example of the instructions to be given to students.

Troubleshooting Tips for Teams Meetings

Exceeding Storage Capacity

If you are recording meetings using your Teams account, this could exceed your allocated storage in your OneDrive. To request more storage, please submit the M365 Quota Extension form.

Adjusting Meeting Options

To make updates to scheduled meetings, including ensuring that meeting recordings do not start until the organizer joins, who can bypass the lobby, who can present during a meeting, and more; take a look at this article from Microsoft about adjusting options for a Teams meeting.

Helpful Links

If you have questions related to Canvas or Teams Meetings not covered in this article or the linked resources, please don't hesitate to reach out to the IT Help Desk for additional support!

IT Knowledge Base Article - Installing Microsoft Teams on Your PC or Mac

IT Knowledge Base Article - Creating a Personal Meeting Link for Microsoft Teams Video

IT Service Request - Request Additional M365 Storage

Microsoft Support Resource - How to Schedule a Meeting in Microsoft Teams

Microsoft Support Resource - How to Join a Teams Meeting

Microsoft Support Resource - Meeting options in Microsoft Teams