Create a reusable Microsoft Teams meeting link for impromptu sessions, virtual office hours, or recurring meetings using the "Meet Now" feature.
Applicable to: Fort Collins, Pueblo, Spur, System
Affiliation: Students, Faculty, Staff, Guests, Community (All Microsoft 365 users)
Prerequisites
You must have access to a Microsoft 365 Account through CSU and be signed in on either the desktop app or the web version.
Instructions
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Open Microsoft Teams and sign in to your account.
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Click the Calendar icon in the left-hand navigation pane.
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Select Meet Now in the top-right corner of the screen.
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Enter a Meeting Name (e.g., "Office Hours" or "Consultation Room").
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Click Get a link to share.
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Copy the generated link to your clipboard.
- (Optional) Click Configure meeting options to adjust settings, such as who can bypass the lobby or who can present.
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Share the link by sending it via email, chat, or embedding it in your email signature or website.
Note: This method does not create a calendar event; the link remains active and can be reused whenever needed.
Additional Information
While Microsoft Teams does not provide a permanent personal meeting room like Zoom, you can schedule recurring meetings far into the future (e.g., daily or weekly for several years) to create a consistent, reusable link.
However, be aware that chat history and participant lists are retained across sessions, which may not be ideal for all situations.
Outcome
After following these steps, you will have a reusable Microsoft Teams meeting link to distribute for office hours, impromptu meetings, consultations, or recurring sessions.