Instructors: How to schedule recordings in Echo360 classrooms

Faculty and staff can schedule over 200 Echo360-enabled lecture capture classrooms to record video and audio, for an entire semester class or for individual class sessions.

Applicable to

CSU Fort Collins, CSU Online, CSU Spur
faculty/instructors, staff

Prerequisites

Make sure all course sections, room assignments and teaching faculty are listed correctly in ARIESweb.
- Corresponding Echo360 courses and sections will be automatically created the next morning.
Review the available CSU Echo360 classrooms, including mobile carts which are available for use in a few buildings.
Make arrangements with your department to get physical access to your regularly assigned classroom, or book another room.

Instructions

Scheduling Options

Schedule for entire semester - view your sections and select which schedules to add or remove
1. Click Display Courses and Sections.
2. Check the checkbox in the Section column (if not already checked) to add each Echo360 course section you will use for the semester.
3. Change No Scheduled Recordings to your Echo360-enabled classroom for each section you want to schedule.
4. Enter a note to the Other Instructions box if needed.
5. Click Submit Request.
6. Sections will be scheduled immediately, unless there is a scheduling conflict.
  Starting in 2026, when the schedule is created, an additional 3 minutes of recording will be automatically added before and after the scheduled class time by default to assure that the entire lecture is captured.
Combine recording schedules of Echo360 sections
If you are teaching a hybrid course with sections that alternate between online and in-class days, you can request combining the schedules of the sections into a parent section, after you have created the recording schedules in the child sections using Schedule for entire semester.
1. Select the semester.
2. Select the parent section. (This often corresponds with the parent section in Canvas, which includes one or more cross-listed child sections.)
3. Select one or more child sections which have scheduled recordings.
4. Click Combine Sections.
5. Link the Echo360 parent section in the Echo360 tab of the Canvas parent section. See Link Echo360 Section to Canvas.
Schedule one-time/special recording
For makeup lectures, special recordings, special guest events, etc.
Schedule the classroom ahead of time through ARIESweb. If you need assistance with scheduling, in the Description box enter "Schedule for me as available." Indicate preferred days, and times you are available.
1. Provide specific dates and times, or remainder of the semester on specific days.
2. Click Submit Request.
Cancel a single scheduled recording
Cancel individual recordings for specific dates, due to exams, travel, sick days, or any time you wish to cancel class, to avoid confusing your students with empty recordings. Submit the cancellation request ASAP.
1. Complete the form and indicate all dates and times.
2. Echo360 staff will manually remove the recording(s) for the specified date(s) as soon as they can. Please allow 48 hours if possible.
Remove recording schedules for the entire semester
Remove all recording schedules for one or more sections if you will only use Echo360 Universal Capture at your home or office, or no longer not want classroom lectures to be recorded.
1. Check the checkboxes next to any scheduled section(s) that you do not want recorded.
2. Click Submit Request.
3. The schedules will be removed immediately.