Scan to email USB workaround

This article describes the step-by-step process to scan documents directly to a USB drive as a workaround when scan-to-email is unavailable.

Applicable to: Pueblo

Affiliation: Faculty, Staff

Description

This guide provides instructions for using the USB scan feature on campus printers as a workaround for sending scanned documents via email when scan-to-email functionality is not available.

Prerequisites

A USB drive is required.

Instructions

Here is a step by step video on how to perform this action -> https://youtube.com/shorts/A3QofVcnM8Y?feature=share
Insert your USB drive into the USB slot on the right side of the printer.
Wait for the printer to detect the USB. You should see three options appear on the screen.
Select the middle option labeled “Scan to external USB drive.”
- If you only see one option, submit a ticket -> https://csusystem.freshservice.com/support/tickets/new or call the Help Desk-> 719-549-2002 to have the USB scanning feature enabled.
Place the documents into the document feeder tray on top of the printer.
Press the Start button to begin scanning.
The documents will feed through the scanner and be saved directly to your USB drive.
Remove the USB drive and insert it into your computer at your desk.
Attach the scanned documents from the USB to an email and send as needed.

Outcome

You will have successfully transferred your physical documents into a digital format stored on your USB drive, ready to be emailed.