Setting up a presentation and video conference in Microsoft Teams using a CSU Pueblo classroom computer

Learn how to log into a CSU-Pueblo classroom computer, access your presentation from multiple sources, set up a video conference using Microsoft Teams, and switch between your camera and shared content during your class or meeting.

Applies To:

Pueblo Campus

Audience:

Students, Faculty, Staff, Guests

Prerequisites

Save your presentation file to both a USB drive and cloud storage (e.g., OneDrive, Google Drive) to ensure backup access.
Have your CSU Pueblo credentials (C Number and password) ready.
Know your scheduled Microsoft Teams meeting time or be prepared to start one on demand.

Instructions

Logging into the Classroom Computer

Turn on the CSU-provided classroom computer.
Log in using your CSU NetID (C Number) — e.g., C12345678.
Open a browser or any Microsoft 365 app (e.g., PowerPoint, Teams).
When prompted, sign in using your CSU credentials:
- Username: Your CSU email address
  (e.g., C12345678@colostate.edu or firstname.lastname@colostate.edu)
- Password: Your CSU password
- You will also be prompted to complete DUO multi-factor authentication to verify your identity.

Using Microsoft 365 Applications

When launching Microsoft 365 apps such as Word, Excel, Outlook, or Teams, you must sign in using your CSU credentials:

Username: Your CSU email address
(e.g., C12345678@colostate.edu or firstname.lastname@colostate.edu)
Password: Your CSU password

You will also be prompted to complete DUO multi-factor authentication to verify your identity.

Accessing Your Presentation

From Cloud Storage:
Log in to your cloud account (e.g., OneDrive) and open the file.
From USB Drive:
Insert your USB drive and open the file using File Explorer.

Starting or Joining a Microsoft Teams Meeting

Open Microsoft Teams from the desktop or browser.
Click Join next to your scheduled meeting or start a new one using Meet now.
Before entering the meeting, turn on your camera and microphone, if needed.

Sharing Your Presentation

Once in the meeting, click the Share icon (upward arrow in a rectangle) on the top control bar.
Choose what you want to share:
- PowerPoint file: Click PowerPoint Live and select the file.
- Entire screen: Click Screen and choose the appropriate screen.
- Single app (e.g., PowerPoint): Click Window and select the app.
If your content includes audio, toggle on Include computer sound before selecting.

Switching Between Camera and Presentation

When using PowerPoint Live, your video thumbnail appears in the corner.
To stop showing slides and return focus to your camera, click Stop presenting.
To resume presenting, click Share and choose your content again.
Use the Camera icon anytime during the meeting to toggle your video on or off.

Finishing Up

Click Stop sharing to end the presentation.
Sign out of Microsoft 365.
Log off the Prof account to keep the system secure.

Outcome

You’ll be able to confidently present your materials, host or join a Teams meeting, and smoothly manage both screen sharing and camera use using a CSU-Pueblo classroom computer.