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M365 Storage Project 2024-2025

Modified on: Fri, Feb 7 2025 2:08 PM

Microsoft is introducing storage limits for M365 services that will affect Microsoft applications and user accounts at Colorado State University. A plan has been developed by a CSU committee to ensure continued service access and to establish a process for allocating and managing the remaining capacity, and for growing additional capacity.


Applicable to: Fort Collins, Pueblo, Spur, System

Affiliation: Students, Faculty, Staff, Guests


Details

Changes happening in December 2024 - January 2025

  • New users: New email and OneDrive accounts will be created with 5 GB quotas each. Most existing email and OneDrive accounts consume less than 5 GB already.
  • Existing users: Existing email and OneDrive quotas will be adjusted: they will be updated to their current usage plus an additional 5 GB of storage space.

A focus shift: departmental storage

While email and OneDrive are tied to a person's NetID account, departmental objects like SharePoint sites and Teams persist over time. Applying the individual item quotas described above allows the university to focus the remaining storage capacity and shift storage growth towards these shared resources. So, quotas available to new and existing Teams and SharePoint sites will remain generous and can still be expanded up to Microsoft limits. 


The IT community has been made aware of this part of the committee recommendation and a plan to allocate the remaining storage among organizational units is in place. 


Reports coming

  • Reports of users nearing individual quotas will be regularly published to IT leaders.
  • Reports of total usage by organizational areas will be made regularly; these will help forecast any additional storage capacity purchases that may be needed.
  • Historical Report of Tenant-wide Storage Consumption


Strategies to reduce storage

Even though no user's email or OneDrive storage quotas will be cut, by working together to reduce or trim unneeded items, we will increase the available storage to be used for current teaching, research, learning, and other university business. Those interested can explore the below topics; more communications about this will be coming in 2025.


Future additions coming to this page:

  • Once questions are received and answered, an FAQ will be posted and maintained.


Record of previous communications:

(published January 2025)

(published December 10, 2024)

  • Source newsletters mentioning this project:
    • Jan 14, 2025: Get ready for CSU Day...
    • Jan 13, 2025: Live Updates: CSU at the ...
    • Jan 7, 2025: Welcome to 2025!
  • DoIT web site announcement, linking to Source article: Division of IT news + updates section 
  • Other
    • Postings to Microsoft Team "CSU IT Community" notifications channel
    • Open Forum January 9, 2025
    • Presentations at CSU IT Community meetings: December 31, 2024, October 29, 2024, early 2024
    • IT Committee outreach: Faculty Council Standing Subcommittee on Information Technology: November 15, 2024, College Information Technology Advisory Committee (CITAC): Summer 2024

Contact us with questions

This project is being administered by the Microsoft System Operations (MSOPS) team. 
If you have questions regarding the implementation of this project you can reach out to them at msops@colostate.edu
If you have questions regarding how to manage the storage of your account, please refer to Safely and effectively managing storage in your M365 account.



Suggested Tags: M365,storage,policy

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