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Keyboard shortcuts for Outlook (MacOS)

Modified on: Tue, Jul 16 2024 6:34 AM

Keyboard shortcuts for Outlook (MacOS)

Notes: 

  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
  • A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
  • A comma sign (,) in a shortcut means that you need to press multiple keys in order.

This section describes the keyboard shortcuts in Outlook for Windows.

Tip: To quickly find a shortcut in this article, you can use the Search. Press The Command button on macOS.+F, and then type your search words.

 

In this topic

Frequently used shortcuts

The following table shows frequently used shortcuts in Outlook for Mac.

To do this

Press

Save an item.

The Command button on macOS.+S

Print an item.

The Command button on macOS.+P

Undo the last action.

The Command button on macOS.+Z

Redo the last action.

The Command button on macOS.+Y

Minimize the active window.

The Command button on macOS.+M

Create a new folder in the folder pane.

Shift+The Command button on macOS.+N

Create new email (in Mail view).

The Command button on macOS.+N

Hide the reading pane or show it on the right.

The Command button on macOS.+Backslash (\)

Hide the reading pane or show it below.

Shift+The Command button on macOS.+Backslash (\)

Move the selected item to a different folder.

Shift+The Command button on macOS.+M

Copy the selected item to a different folder.

Shift+The Command button on macOS.+C

Select all items in the item list, if the item list is the active pane.

The Command button on macOS.+A

Minimize or expand the ribbon.

Options+The Command button on macOS.+R

Hide Outlook.

The Command button on macOS.+H

Quit Outlook.

The Command button on macOS.+Q

Start dictation.

Fn+Fn

Insert emoji.

Control+The Command button on macOS.+Spacebar

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Work in windows and dialog boxes

To do this

Press

Go to Mail view.

The Command button on macOS.+1

Go to Calendar view.

The Command button on macOS.+2

Go to Contacts view.

The Command button on macOS.+3

Go to Tasks view.

The Command button on macOS.+4

Go to Notes view.

The Command button on macOS.+5

Open the Sync Status window or make it the active window.

The Command button on macOS.+7

Open the Sync Errors window or make it the active window.

The Command button on macOS.+8

Open the Contacts Search window.

The Command button on macOS.+0

Open the Outlook Preferences dialog box.

The Command button on macOS.+Comma (,)

Cycle forward through open windows.

The Command button on macOS.+Tilde (~)

Cycle backwards through open windows.

Shift+The Command button on macOS.+Tilde (~)

Close the active window.

The Command button on macOS.+W

Open the selected item.

The Command button on macOS.+O

Move forward through controls in a window.

Tab key

Move backwards through controls in a window.

Shift+Tab

Move forward out of a compose window.

Control+Option+Tab

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To do this

Press

Search the current folder

Option+The Command button on macOS.+F

Do an advanced search in Outlook (add Item Contains filter for searching).

Shift+The Command button on macOS.+F

Find text within an item.

The Command button on macOS.+F

Find the next instance of the text you searched for in an item.

The Command button on macOS.+G

Find the previous instance of the text you searched for in an item.

The Command button on macOS.+Shift+G

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Send and receive mail

To do this

Press

Create a new message.

The Command button on macOS.+N

Send the open message.

The Command button on macOS.+Return

Send all messages in the Outbox and receive all incoming messages.

Control+The Command button on macOS.+K

Send all the messages in the Outbox.

Shift+The Command button on macOS.+K

Save the open message and store it in the Drafts folder.

The Command button on macOS.+S

Add an attachment to the open message.

The Command button on macOS.+E

Open the Spelling and Grammar dialog box.

The Command button on macOS.+Colon (:)

Check the recipient names in the open messages.

Control+The Command button on macOS.+C

Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list.

The Command button on macOS.+R

Reply to all.

Shift+ The Command button on macOS.+R

Forward the message.

The Command button on macOS.+J

Open the selected message in a separate window.

The Command button on macOS.+O

Clear the flag for the selected message.

Option+The Command button on macOS.+Apostrophe (')

Mark the selected message as junk email.

The Command button on macOS.+Shift+J

Mark the selected message as not junk email.

The Command button on macOS.+Shift+Option+J

Display the previous message.

Control+Left bracket ([)

Display the next message.

Control+Right bracket (])

Navigate to the previous pane in the Mail view.

Shift+Control+Left bracket ([)

Navigate to the next pane in the mail view.

Shift+Control+Right bracket (])

Move the selected message to a folder.

Shift+The Command button on macOS.+M

Decrease the display size of text in an open message or in the reading pane.

The Command button on macOS.+Hyphen (-)

Increase the display size of text in an open message or in the reading pane.

The Command button on macOS.+Plus sign (+)

Scroll down to the next screen of text or, if you are at the end of a message, display the next message.

Spacebar

Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message.

Shift+Spacebar

Delete the selected message.

Delete

Permanently delete the selected message.

Shift+Delete

Delete the current message, and, if the message window is open, close it.

The Command button on macOS.+Delete

Mark selected messages as read.

The Command button on macOS.+T

Mark selected messages as unread.

Shift+The Command button on macOS.+T

Mark all messages in a folder as read.

Option+The Command button on macOS.+T

Archive a selected message.

Control+E

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Use the Calendar

To do this

Press

Open the calendar view.

The Command button on macOS.+2

Create a new appointment.

The Command button on macOS.+N

Open the selected calendar event.

The Command button on macOS.+O

Delete the calendar event.

Delete

Switch the view to include today.

The Command button on macOS.+T

In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.

The Command button on macOS.+Option+Left arrow key

In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.

The Command button on macOS.+Option+Right arrow key

Navigate to the previous pane in the calendar view.

Shift+Control+Left bracket ([)

Navigate to the next pane in the calendar view.

Shift+Control+Right bracket (])

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Work with people and contacts

To do this

Press

Create a new contact.

The Command button on macOS.+N

Open the selected contact.

The Command button on macOS.+O

Delete the contact.

Delete

Close the current open contact and open the previous contact.

Control+Left bracket ([)

Close the current open contact and open the next contact.

Control+Right bracket (])

Navigate to the previous pane in the People view.

Shift+Control+Left bracket ([)

Navigate to the next pane in the People view.

Shift+Control+Right bracket (])

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Manage tasks

To do this

Press

Move to the Task window.

The Command button on macOS.+4

Create a new task.

The Command button on macOS.+N

Open the selected task.

The Command button on macOS.+O

Delete the task.

Delete

Close the current open task and open the previous task in the Tasks list.

Control+Left bracket ([)

Close the current open task and open the next task in the Tasks list.

Control+Right bracket (])

Navigate to the previous pane in the Tasks view.

Shift+Control+Left bracket ([)

Navigate to the next pane in the Tasks view.

Shift+Control+Right bracket (])

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Use Notes

To do this

Press

Move to the Notes window.

The Command button on macOS.+5

Create a new note.

The Command button on macOS.+N

Open the selected note.

The Command button on macOS.+O

Delete the note.

Delete

Close the current open note and open the previous note in the Notes list.

Control+Left bracket ([)

Close the current open note and open the next note in the Notes list.

Control+Right bracket (])

Navigate to the previous pane in the Notes view.

Shift+Control+Left bracket ([)

Navigate to the next pane in the Notes view.

Shift+Control+Right bracket (])

Send a note as an email.

The Command button on macOS.+J

Send a note as an HTML attachment to an email.

With the focus on the note in the list of notes, press Control+The Command button on macOS.+J

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Edit and format text

To do this

Press

Cut the selected text to the clipboard.

The Command button on macOS.+X

Copy a selection to the clipboard.

The Command button on macOS.+C

Paste a selection from the clipboard.

The Command button on macOS.+V

Paste a selection from the clipboard and match the destination style.

Shift+Option+The Command button on macOS.+V

Make the selected text bold.

The Command button on macOS.+B

Make the selected text italic.

The Command button on macOS.+I

Underline the selected text.

The Command button on macOS.+U

Strike through the selected text.

Shift+The Command button on macOS.+X

Insert a hyperlink.

The Command button on macOS.+K

Move the cursor left one character.

Left arrow key

Move the cursor right one character.

Right arrow key

Move the cursor up one line.

Up arrow key

Move the cursor down one line.

Down arrow key

Move the cursor to the beginning of the current paragraph.

Option+Up arrow key

Move the cursor to the end of the current paragraph.

Option+Down arrow key

Move the cursor to the beginning of the current word.

Option+Left arrow key

Move the cursor to the end of the current word.

Option+Right arrow key

Decrease indent.

The Command button on macOS.+Left brace ({)

Increase indent.

The Command button on macOS.+Right brace (})

Delete the character to the left of the cursor, or delete the selected text.

Delete

Delete the character to the right side of the cursor, or delete the selected text.

The Mac Delete button with a cross symbol on it.or Fn+Delete

Insert a tab stop.

Tab key

Move the cursor to the beginning of the line.

The Command button on macOS.+Left arrow key

Move the cursor to the end of the line.

The Command button on macOS.+Right arrow key

Move the cursor to the top of the message body.

The Command button on macOS.+Up arrow key

Move the cursor to the bottom of the message body.

The Command button on macOS.+Down arrow key

Move the cursor to the beginning of the selected text.

The Command button on macOS.+Home

Move the cursor to the end of the selected text.

The Command button on macOS.+End

Scroll the view up.

Page up

Scroll the view down.

Page down

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Flag messages, contacts, and tasks for follow up

To do this

Press

Flag the selected item for follow up, with Today as Due Date.

Control+1

Flag the selected item for follow up, with Tomorrow as Due Date.

Control+2

Flag the selected item for follow up, with This Week as Due Date.

Control+3

Flag the selected item for follow up, with Next Week as Due Date.

Control+4

Flag the selected item for follow up, with No Due Date.

Control+5

Flag the selected item for follow up, and add a custom Due Date.

Control+6

Flag the selected item for follow up, and add a reminder.

Control+Equal sign ( = )

Mark the selected item as complete.

Control+Zero (0)

Clear the selected item's follow-up flag.

Option+The Command button on macOS.+Apostrophe (')

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