Keyboard shortcuts for Outlook (MacOS)
Modified on: Tue, Jul 16 2024 6:34 AMKeyboard shortcuts for Outlook (MacOS)
Notes:
- The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
- A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
- A comma sign (,) in a shortcut means that you need to press multiple keys in order.
This section describes the keyboard shortcuts in Outlook for Windows.
Tip: To quickly find a shortcut in this article, you can use the Search. Press +F, and then type your search words.
In this topic
- Frequently used shortcuts
- Work in windows and dialog boxes
- Use Search
- Send and receive mail
- Use the Calendar
- Work with people and contacts
- Manage tasks
- Use notes
- Edit and format text
- Flag messages, contacts, and tasks for follow up
Frequently used shortcuts
The following table shows frequently used shortcuts in Outlook for Mac.
To do this |
Press |
Save an item. |
|
Print an item. |
|
Undo the last action. |
|
Redo the last action. |
|
Minimize the active window. |
|
Create a new folder in the folder pane. |
Shift+ |
Create new email (in Mail view). |
|
Hide the reading pane or show it on the right. |
|
Hide the reading pane or show it below. |
Shift+ |
Move the selected item to a different folder. |
Shift+ |
Copy the selected item to a different folder. |
Shift+ |
Select all items in the item list, if the item list is the active pane. |
|
Minimize or expand the ribbon. |
Options+ |
Hide Outlook. |
|
Quit Outlook. |
|
Start dictation. |
Fn+Fn |
Insert emoji. |
Control+ |
Work in windows and dialog boxes
To do this |
Press |
Go to Mail view. |
|
Go to Calendar view. |
|
Go to Contacts view. |
|
Go to Tasks view. |
|
Go to Notes view. |
|
Open the Sync Status window or make it the active window. |
|
Open the Sync Errors window or make it the active window. |
|
Open the Contacts Search window. |
|
Open the Outlook Preferences dialog box. |
|
Cycle forward through open windows. |
|
Cycle backwards through open windows. |
Shift+ |
Close the active window. |
|
Open the selected item. |
|
Move forward through controls in a window. |
Tab key |
Move backwards through controls in a window. |
Shift+Tab |
Move forward out of a compose window. |
Control+Option+Tab |
Use Search
To do this |
Press |
Search the current folder |
Option+ |
Do an advanced search in Outlook (add Item Contains filter for searching). |
Shift+ |
Find text within an item. |
|
Find the next instance of the text you searched for in an item. |
|
Find the previous instance of the text you searched for in an item. |
|
Send and receive mail
To do this |
Press |
Create a new message. |
|
Send the open message. |
|
Send all messages in the Outbox and receive all incoming messages. |
Control+ |
Send all the messages in the Outbox. |
Shift+ |
Save the open message and store it in the Drafts folder. |
|
Add an attachment to the open message. |
|
Open the Spelling and Grammar dialog box. |
|
Check the recipient names in the open messages. |
Control+ |
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list. |
|
Reply to all. |
Shift+ |
Forward the message. |
|
Open the selected message in a separate window. |
|
Clear the flag for the selected message. |
Option+ |
Mark the selected message as junk email. |
|
Mark the selected message as not junk email. |
|
Display the previous message. |
Control+Left bracket ([) |
Display the next message. |
Control+Right bracket (]) |
Navigate to the previous pane in the Mail view. |
Shift+Control+Left bracket ([) |
Navigate to the next pane in the mail view. |
Shift+Control+Right bracket (]) |
Move the selected message to a folder. |
Shift+ |
Decrease the display size of text in an open message or in the reading pane. |
|
Increase the display size of text in an open message or in the reading pane. |
|
Scroll down to the next screen of text or, if you are at the end of a message, display the next message. |
Spacebar |
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message. |
Shift+Spacebar |
Delete the selected message. |
Delete |
Permanently delete the selected message. |
Shift+Delete |
Delete the current message, and, if the message window is open, close it. |
|
Mark selected messages as read. |
|
Mark selected messages as unread. |
Shift+ |
Mark all messages in a folder as read. |
Option+ |
Archive a selected message. |
Control+E |
Use the Calendar
To do this |
Press |
Open the calendar view. |
|
Create a new appointment. |
|
Open the selected calendar event. |
|
Delete the calendar event. |
Delete |
Switch the view to include today. |
|
In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. |
|
In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. |
|
Navigate to the previous pane in the calendar view. |
Shift+Control+Left bracket ([) |
Navigate to the next pane in the calendar view. |
Shift+Control+Right bracket (]) |
Work with people and contacts
To do this |
Press |
Create a new contact. |
|
Open the selected contact. |
|
Delete the contact. |
Delete |
Close the current open contact and open the previous contact. |
Control+Left bracket ([) |
Close the current open contact and open the next contact. |
Control+Right bracket (]) |
Navigate to the previous pane in the People view. |
Shift+Control+Left bracket ([) |
Navigate to the next pane in the People view. |
Shift+Control+Right bracket (]) |
Manage tasks
To do this |
Press |
Move to the Task window. |
|
Create a new task. |
|
Open the selected task. |
|
Delete the task. |
Delete |
Close the current open task and open the previous task in the Tasks list. |
Control+Left bracket ([) |
Close the current open task and open the next task in the Tasks list. |
Control+Right bracket (]) |
Navigate to the previous pane in the Tasks view. |
Shift+Control+Left bracket ([) |
Navigate to the next pane in the Tasks view. |
Shift+Control+Right bracket (]) |
Use Notes
To do this |
Press |
Move to the Notes window. |
|
Create a new note. |
|
Open the selected note. |
|
Delete the note. |
Delete |
Close the current open note and open the previous note in the Notes list. |
Control+Left bracket ([) |
Close the current open note and open the next note in the Notes list. |
Control+Right bracket (]) |
Navigate to the previous pane in the Notes view. |
Shift+Control+Left bracket ([) |
Navigate to the next pane in the Notes view. |
Shift+Control+Right bracket (]) |
Send a note as an email. |
|
Send a note as an HTML attachment to an email. |
With the focus on the note in the list of notes, press Control+ |
Edit and format text
To do this |
Press |
Cut the selected text to the clipboard. |
|
Copy a selection to the clipboard. |
|
Paste a selection from the clipboard. |
|
Paste a selection from the clipboard and match the destination style. |
Shift+Option+ |
Make the selected text bold. |
|
Make the selected text italic. |
|
Underline the selected text. |
|
Strike through the selected text. |
Shift+ |
Insert a hyperlink. |
|
Move the cursor left one character. |
Left arrow key |
Move the cursor right one character. |
Right arrow key |
Move the cursor up one line. |
Up arrow key |
Move the cursor down one line. |
Down arrow key |
Move the cursor to the beginning of the current paragraph. |
Option+Up arrow key |
Move the cursor to the end of the current paragraph. |
Option+Down arrow key |
Move the cursor to the beginning of the current word. |
Option+Left arrow key |
Move the cursor to the end of the current word. |
Option+Right arrow key |
Decrease indent. |
|
Increase indent. |
|
Delete the character to the left of the cursor, or delete the selected text. |
Delete |
Delete the character to the right side of the cursor, or delete the selected text. |
|
Insert a tab stop. |
Tab key |
Move the cursor to the beginning of the line. |
|
Move the cursor to the end of the line. |
|
Move the cursor to the top of the message body. |
|
Move the cursor to the bottom of the message body. |
|
Move the cursor to the beginning of the selected text. |
|
Move the cursor to the end of the selected text. |
|
Scroll the view up. |
Page up |
Scroll the view down. |
Page down |
Flag messages, contacts, and tasks for follow up
To do this |
Press |
Flag the selected item for follow up, with Today as Due Date. |
Control+1 |
Flag the selected item for follow up, with Tomorrow as Due Date. |
Control+2 |
Flag the selected item for follow up, with This Week as Due Date. |
Control+3 |
Flag the selected item for follow up, with Next Week as Due Date. |
Control+4 |
Flag the selected item for follow up, with No Due Date. |
Control+5 |
Flag the selected item for follow up, and add a custom Due Date. |
Control+6 |
Flag the selected item for follow up, and add a reminder. |
Control+Equal sign ( = ) |
Mark the selected item as complete. |
Control+Zero (0) |
Clear the selected item's follow-up flag. |
Option+ |